Last Updated: May 1, 2026

Who We Are

Our website address is: https://aaexcellence.org.

The Asian American College Board of Excellence, also known as AACBE, uses this website to provide information about our organization, scholarship opportunities, student registration, scholarship applications, and related programs.

This Privacy Policy explains what personal information we collect, why we collect it, how it is used, how long it may be retained, and what rights users may have regarding their information.

What Personal Data We Collect and Why We Collect It

Account Registration

If you create an account on this website, we collect the personal information you provide during registration. This may include your name, email address, username, password, and other profile information needed to create and manage your account.

For registered users, we store the personal information provided in the user profile. Users can see, edit, or delete certain personal information at any time, except they cannot change their username. Website administrators can also see and edit that information when necessary to manage the website, provide support, or maintain site security.

Scholarship Applications and Online Forms

When you submit a scholarship application, registration form, contact form, or other online form through this website, we may collect the information you provide in the form.

This may include:

• Name
• Email address
• Phone number
• Mailing address, if requested
• School information
• Graduation year
• Scholarship type
• Application responses
• Essays or activity descriptions
• Uploaded documents
• Other information needed to review and administer scholarship applications

We use this information to receive, review, and manage scholarship applications; communicate with applicants; verify eligibility; administer scholarship programs; maintain records; and support the operation of AACBE programs.

Form submissions may be stored in the website database and may also be sent to authorized AACBE administrators by email or exported to internal tools, such as spreadsheets, for application review and administration.

Access to scholarship application information is limited to authorized personnel who need the information to perform their role.

Uploaded Files and Media

If you upload files as part of an account registration, scholarship application, or other form submission, those files may contain personal information. Uploaded files are used for the purpose for which they were submitted, such as reviewing scholarship eligibility or supporting an application.

If you upload images to the website, you should avoid uploading images with embedded location data, also known as EXIF GPS data. Visitors or authorized users with access to those images may be able to download and extract location data from them.

Applicants should avoid uploading unnecessary sensitive information unless specifically requested.

Cookies

This website uses cookies to support login sessions, user preferences, account security, and website functionality.

If you visit our login page, we may set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

Visiting the login page may also set a temporary cookie that aids compatibility with some alternate login methods. This cookie contains no personal data and expires after 1 hour.

When you log in, we will set up several cookies to save your login information and screen display choices. Login cookies generally last for two days, and screen options cookies last for one year. If you select “Remember Me,” your login may persist for two weeks. If you log out of your account, the login cookies will be removed.

A cookie named itsec_interstitial_browser may be created to track a user’s login process and help implement enhanced security features.

If an authorized website administrator or editor edits or publishes content on the website, an additional cookie may be saved in their browser. This cookie includes no personal data and simply indicates the post ID of the content that was edited. It expires after 1 day.

Embedded Content From Other Websites

Pages on this site may include embedded content, such as videos, images, articles, maps, or other media from third-party websites.

Embedded content from other websites behaves in the same way as if the visitor has visited the other website directly. These third-party websites may collect data about you, use cookies, embed additional tracking, and monitor your interaction with that embedded content, including your interaction with the embedded content if you have an account and are logged in to that third-party website.

Security Logs

The IP address of visitors, user ID of logged-in users, and username of login attempts may be conditionally logged to check for malicious activity and to protect the site from specific kinds of attacks.

Examples of conditions when logging may occur include:

• Login attempts
• Logout requests
• Requests for suspicious URLs
• Changes to site content
• Password updates
• Security-related activity

Security logs are retained for 60 days.

How We Use Personal Information

We may use personal information to:

• Create and manage user accounts
• Receive and review scholarship applications
• Communicate with applicants and users
• Verify eligibility for scholarships or programs
• Manage uploaded documents and application materials
• Respond to questions or support requests
• Maintain website functionality
• Improve website performance and user experience
• Protect the website from unauthorized access, abuse, spam, malware, and other security threats
• Meet administrative, legal, reporting, or recordkeeping obligations

Who We Share Your Data With

We do not sell personal information.

We may share personal information with trusted service providers and authorized personnel who help us operate the website, manage user accounts, process scholarship applications, protect the site, provide hosting, send emails, store backups, or review applications.

These may include:

• Website administrators
• Authorized AACBE staff, volunteers, or application reviewers
• Website hosting providers
• WordPress plugins and related services
• Form processing tools
• Email delivery services
• Security providers
• Backup and storage services
• Internal administrative tools, such as spreadsheets used for application review

If you request a password reset, your IP address may be included in the reset email.

A QR code image may be generated for users who set up two-factor authentication for this site. This image is generated using a SolidWP-hosted API. In the process of generating this image, your username is sent to the API. This data is not logged by SolidWP.

This site may be scanned for potential malware and vulnerabilities by the SolidWP Site Scanner. We do not intentionally send personal information to the scanner; however, the scanner could identify personal information posted publicly or otherwise available on the website during the scan.

This site may also be part of a network of sites that protect against distributed brute force attacks. To enable this protection, the IP address of visitors attempting to log into the site may be shared with a service provided by SolidWP.

For SolidWP privacy details, please see the SolidWP Privacy Policy.